Parks

For more information regarding Precinct 4 buildings and pavilions, please contact Parks Reservations at 281-353-4196, or refer to the Harris County Park Rules and Regulations.

Indoor Community Buildings

  • No smoking in any community buildings is allowed.
  • Reservations are limited to a total of five hours. The five-hour reservation includes the time needed for setup, the event, and cleanup. Full-day reservations are NOT permitted.
  • Alcohol is not allowed in Precinct 4 community buildings and parks.
  • No glass containers are allowed.
  • Fireworks are prohibited.
  • No hunting allowed.
  • Fundraising activities are restricted to nonprofit organizations that have received approval and a written agreement from Harris County’s Commissioners’ Court.
  • Use of amplified equipment must be approved by park superintendent prior to event date.
  • No piñatas or water-related activities allowed in Precinct 4 parks.
  • No person or group shall use any area of the community buildings/parks for any purpose other than that for which it was reserved and designated.
  • Decorations are not allowed on walls, ceilings, pictures, windows, or doorways. All table decorations, displays, and equipment must be removed before leaving.
  • Pets are not allowed in community buildings, Mercer’s formal gardens, or at Jesse H. Jones Park & Nature Center except for working dogs assisting physically challenged individuals.
  • Kitchen areas are for warming and distribution only. All food is to be catered or covered dish. Food must be removed from building immediately following the function/event.
  • An adult must supervise children under the age of 18 at all times.
  • It is at the discretion of the assigned staff where recreational items will be placed within the park.
  • Generators are required for any permitted entertainment items, e.g. popcorn poppers, cotton candy machines, etc.
  • All groups must notify the park staff when leaving the facility.
  • The person or group making the reservation is responsible for the behavior of all guests.
  • The group must leave building in the same condition as existed prior to usage. Abuse or violation of any amenity, facility, or park can result in denial of future reservations or use of the amenity, facility, or park.

 

Outdoor/Open Air Pavilions

  • The use of metal detectors is prohibited in all Precinct 4 parks and parkland.
  • Use of amplified equipment must be approved by park superintendent prior to event date.
  • Alcohol is not allowed in Harris County Precinct 4 Parks, except at Spring Creek Park pavilions, which requires an “Alcohol Reservation,” and assigned Harris County Precinct 4 constables.
  • No glass containers allowed in parks.
  • Smoking is permitted in designated areas only.
  • No fireworks allowed in parks.
  • No hunting allowed.
  • No piñatas or water–related activities allowed in parks.
  • No balloons allowed in Burroughs Park, Mercer Botanic Gardens, or Jesse H. Jones Park & Nature Center.
  • Littering and dumping are prohibited in parks.
  • Fundraising activities are restricted to nonprofit organizations that receive prior approval and a written agreement from Harris County’s Commissioners’ Court.
  • No person or group shall use any area or facility of the park or pavilion for any purpose other than for which it is designed and designated.
  • It is at the discretion of the assigned staff where recreational items will be placed within the park.
  • An adult must supervise children under the age of 18 at all times.
  • Generators are required for any permitted entertainment items, e.g. moonwalks, popcorn poppers, cotton candy machines, etc.
  • The use of moonwalks requires insurance (from the moonwalk company) and proof of coverage must be presented at the time the equipment is set up in the park.
  • No generators, moonwalks, or pavilion decorations, such as streamers, are allowed in Jesse H. Jones Park & Nature Center, or Mercer Botanic Gardens.
  • All groups must notify the park staff when leaving the facility.
  • Groups and/or individuals are responsible for leaving pavilions in the same condition as existed prior to usage. Abuse or violation of any amenity, facility, or park can result in denial of future reservations or use of the amenity, facility, or park.

Please review the following information and submit a completed Canoeing/Kayaking Reservation Form to Harris County Precinct 4 prior to launching. View the full policy here

Rules:

  • Online reservation forms for both weekday and weekend trips must be submitted Monday through Friday before 3 p.m.
  • Notice must be given to the Harris County Precinct 4 launch and/or retrieval location at least 24 hours in advance of launch for weekday trips. Weekend reservations must be submitted by 3 p.m. on Friday.
  • Canoe/kayak Launch Request Forms and advance notice of canoe/kayak trips are processed at Jesse H. Jones Park & Nature Center and Dennis Johnston Park Monday through Friday from 8 a.m. to 3 p.m.
  • All participants are required to adhere to Texas Parks & Wildlife watercraft and personal flotation device regulations. For more information, visit Texas Parks & Wildlife.
  • Vehicles remaining at a Harris County Precinct 4 location after hours are subject to towing at the owner’s expense.
  • Precinct 4 does not rent or sell canoes or kayaks, but we do offer free canoeing activities on a regular basis through Trails As Parks (TAP) events.
  • It is recommended that all trips begin before noon to ensure completion before the parks are closed.

Dog Park Rules

  • Use of the dog park is at your own risk.
  • Harris County is not responsible for any accidents or injuries to dogs or humans.
  • Dogs must be at least four months old, with current vaccinations and license tags worn at all times.
  • All dogs must be healthy and free of contagious diseases and parasites.
  • No more than two dogs per person during a visit.
  • Guardians are responsible for picking up after their dogs; bags are located at the pet stations.
  • No other animals are permitted – dogs and humans only.
  • Children under nine years old are not recommended, and must be accompanied by a parent or legal guardian while in the dog park.
  • Guardians must be in the dog park and monitor/control their dog(s) at all times.
  • Dogs must be leashed when exiting and entering the dog park.
  • Guardians must have a leash for each dog while in the dog park.
  • Any dog displaying aggressive behavior must be removed immediately.
  • Dogs in season/heat are not allowed.
  • Dogs are not permitted to dig holes, and accidental holes must be filled in by the guardian.
  • Please leave all food, drinks, solid dog chews, etc. outside the dog park.
  • Training (edible) treats are permitted.
  • Please pick up after yourself (cigarette butts, litter, etc.), as well as your dog.
  • Please be considerate of neighbors and other park visitors by quieting noisy dogs.
  • Please wash/rinse dogs on concrete washing pads only.
  • Follow all regular park rules.
  • To report aggressive dogs or service concerns please call 281-353-8100.

All TPWD rules and regulations apply to the public waterways within Precinct 4. For more information on fishing regulations, licensing, and stocking, please visit the Texas Parks & Wildlife Department Web site or call 800-792-1112.

Lake Rules and Regulations

Bane, Burroughs, Dennis Johnston, Kickerillo-Mischer, Meyer, and Pundt parks are classified as community fishing lakes in the state of Texas, so catch-and-release fishing is encouraged. Fishing is by pole and line only; anglers may not use more than two poles while fishing. For any species not listed below, please refer to the Texas Parks and Wildlife Department’s bag and size limits

Species

Daily Bag Limits

Length Limits

Bluegill No limit No limit
Channel Catfish 3 12 inches
Largemouth Bass Catch-and-release No limit
Rainbow Trout 5 No limit

Creek Rules and Regulations

Fishing is permitted along the banks of Cypress and Spring creeks within Collins Park, Jesse H. Jones Park & Nature Center, and Pundt Park. Late winter and early spring are successful times for catching white bass and crappie, while catfish can be caught year-round.

Anglers ages 17 and older are required by law to possess a valid Texas fishing license with a freshwater stamp. All fishing regulations and license requirements can be found on the Texas Parks and Wildlife Department’s website, or in their Outdoor Annual publication. All fishing requirements and regulations are enforced by Texas game wardens.

With the exception of the species listed below, there are no statewide bag or length limits for the fish pictured above.

Species

Daily Bag Limits

Length Limits

Alligator Gar 1 No limit
Catfish (Blue/Channel) 25
(in any combination)
12 inches
Crappie
(Black/White)

25
(in any combination)

10 inches
Flathead Catfish 5 18 inches
Largemouth Bass 5 14 inches
White Bass 25 10 inches

 

Common fish in Precinct 4

The instructions and information contained herein prescribe guidelines and procedures for the management of “Geocaching” activities in Precinct 4 parks that ensures resource protection and visitor safety, while encouraging responsible recreational activity.

Section I
Background Information

Geocaching involves “hiding” items, usually containers holding various “treasures” and then providing specific Global Positioning Satellite (GPS) coordinates for each “cache” on a Web site. Visitors to these Web sites can choose which “geocache” they would like to locate using their own personal GPS device or GPS-enabled smartphone. Cache searchers typically bring along a pen to sign the log book, and their own “treasures” to make an exchange once the cache has been located. Virtual Caching involves locating not a cache, but a specific landmark, feature, park sign, etc.

Section II
General Procedures

Geocaching on Precinct 4 park lands may only be done during regular operational hours. Geocachers should only access Precinct 4 parks through typical public access points. Harris County Precinct 4 Parks Department accepts no responsibility for damage to or loss of any cache or its contents.

Section III
Removal of Caches

  1. If it is determined that a cache has been the cause of adverse resource damage, causes a public safety concern, or is unauthorized, the cache may be removed by the park superintendent or designee at any time.

Section IV
Cache Containers and Contents

  1. Cache containers must be non-breakable, and have some form of latch or other closing mechanism to prohibit content exposure to wildlife.
  2. Each cache container, excluding micro-caches and virtual caches, must have an identification label affixed to the outside identifying it as a geocache.
  3. Caches may not contain inappropriate or dangerous items. Such items include, but are not limited to, hazardous materials, food, medications, alcoholic beverages, personal hygiene products, pornography, weapons or ammunition of any type, or fireworks.
  4. All caches are subject to random inspection by park superintendent or designee. Park staff has the authority to immediately remove any cache or item held in a cache deemed unacceptable or that is in violation of these policies.

Section V
Cache Locations

  1. The location of a cache must be pre-approved by the park superintendent.
  2. Caches shall not be placed in a location that leads to the creation of spur trails or other resource impacts.
  3. Caches may not be buried, nor may living vegetation or any historic features be disturbed to place a cache.
  4. Caches may not be placed in dangerous, inappropriate or protected areas and habitats, on cliffs, underground, in wetlands or underwater.
  5. Caches shall not be placed in a location that is visible to the casual site visitor or that will degrade scenic views.
  6. Caches may be removed if a placement results in unacceptable resource impacts. Removal shall be at the discretion of the park superintendent.
  7. Metal detectors may not be used in cache searches.

Section VI
Compliance

  1. Failure to comply with this policy directive or the Rules and Regulations for County Parks in Harris County, Texas, will result in the removal of geocaches.
  2. If geocaching activities as a whole are found to have a negative impact on park resources or if safety becomes an issue in geocache searches, the park superintendent may ban geocaching from certain areas or from the entire park.

Precinct 4 offers recycling at Jesse H. Jones Park & Nature Center. To find a recycling location near you, visit www.iwantoberecycled.org.

Recycling Tips
Before placing items in the recycling bins, please follow these guidelines:

  1. Remove all caps from bottles and containers
  2. Rinse all aluminum recyclables
  3. Place aluminum recyclables into plastic bags
  4. Place bags in collection containers

Jesse H. Jones Park & Nature Center
Jones Park recycles paper, cardboard, fishing line/spools, and aluminum cans. However, glass, plastics, and tin are not accepted.

Jones Park’s recycling bin is located in the parking lot directly across the street from the nature center. There is also a bin inside the nature center for inkjet printer cartridges. Please see the complete list of items acceptable for recycling below:

Paper:

Dry, clean paper, magazines, and newspaper ONLY; paper products need to be placed in paper grocery sacks before placing in the recycling bin.Paper:

  • Do not place paper in plastic grocery bags
  • Do not put wet paper in recycling bin

Cardboard:

  • Dry, clean cardboard only; flatten boxes before placing in the recycling bin
  • Do not put wet or food-contaminated cardboard in recycling bin

Fishing line and spools:

  • Monofilament fishing line, nets, and empty plastic spools ONLY are accepted at recycling tubes located near the creek or in nature center; remove all terminal tackle before placing in the recycling bin

Glass, plastic, and tin are not accepted at Jones Park’s recycling center at this time.

Visit the sites below for more recycling options.

City of Houston Recycling Services
Earth 911 

Because of recent company failures in the recycling industry, recycling services are no longer being offered at Meyer Park, and the recycling containers have been removed. Please contact your utility district or homeowner’s association for curbside recycling within your neighborhood.

Precinct 4’s Jesse H. Jones Park & Nature Center in Humble (20634 Kenswick Drive) currently accepts paper, cardboard, and aluminum for recycling. However, this service may also be affected in the near future.

Reservations must be made by residents 21 years of age and older.

Jones Park recommends that reservations are made as soon as possible. All reservations are scheduled on a first-come, first-served basis.

Please read Precinct 4 parks building/pavilions and parks regulations before making reservations.

Preferential reservations are given to Harris County residents. Persons not residing in Harris County may attend Precinct 4 programs; however, some programs are space-limited and are only available to non-residents when space permits.

Reservations for the covered barbecue pavilion are taken no later than ten days prior to the event date, Monday through Friday 8 a.m. to 4 p.m. by calling the park office at 281-446-8588.

How to make reservations
To make reservations for park amenities or group tours, or to register for activities and programs, please call the Jesse H. Jones Park & Nature Center park office.

281-446-8588
Monday through Friday
8 a.m. to 4:30 p.m.

Confirmation
Incomplete forms can cause a delay in the process and confirmation of reservation requests.

Cancellations
Cancellations should be made as soon as possible by calling the Jesse H. Jones Park & Nature Center office at 281-446-8588 Monday through Friday 7:30 a.m. to 4:30 p.m.

A group failing to inform the Jones Park office of a canceled function/event is subject to forfeiture of future bookings.

Amenities That Require Reservations

Barbecue Pavilions

Barbecue Pavilions
Reservations must be made no later than 10 days prior to the event date. Confirmation of reservations for a barbecue pavilion will be received 10 days after Jones Park receives the reservation request.

For more information on buildings/pavilions policies, please visit the link here.

Field Trips/Tours

All groups are asked to make reservations in advance. Self-guided group tours may be scheduled at any time. Allow three weeks notice for guided tours. Click here for more information on field trips.

*There is no charge for tours; however, contributions to offset program costs are appreciated.

Park Programs

To register for current park programs, please call the nature center at 281-446-8588.

Outdoor Classroom

The outdoor classroom is available for organized educational activities only. Use of this amenity must be arranged through a Jones Park staff member.

Summer Nature Camp

Reservations/registration must be made in person at Jesse H. Jones Park & Nature Center. Reservations are not taken over the phone and preference is given to Harris County residents. Non-Harris County residents will be confirmed based on seating availability.

Garden Etiquette

“Take nothing but pictures; leave nothing but footprints…”

—Adapted from recording artist
John Kay’s song titled “Nothing But”

Mercer’s plant collections are priceless, like art in museums. For their protection and your safety, please abide by the rules and regulations while visiting the gardens.

  • Please admire the plants, flowers, fruits, and labels, but do not remove anything from the gardens.
  • Artists and photographers are welcome, but please check in at the Visitor Center and do not block paths or step in garden beds.
  • Please stay on marked paths and designated nature trails.
  • Seeing-eye and hearing-assistance dogs are allowed throughout the gardens. All other pets on leashes may visit the west side only.
  • Jogging, in-line skating, and exercising are allowed on the west side of the park. Bicycles are allowed on the asphalt roads of the west side. Swimming and team sports are not permitted at Mercer.
  • Please help keep Mercer clean and safe by using trash receptacles and designated picnic areas.
  • Fires are allowed in the barbecue pits on the west side only. Overnight camping is not available.
  • Alcoholic beverages are not allowed.
  • Glass containers, balloons, and pinatas are not allowed, as they can be harmful to park patrons and wildlife.
  • Children under the age 16 must be supervised at all times.
  • Although no food services are available at Mercer, there are many local restaurants in the area. Picnicking is allowed in designated areas only.
  • The animals in the park are wild and should not be approached. They are also part of nature and should not be harmed or harassed. If you see an animal acting strangely or in a situation that puts people or the creature at risk, please contact park personnel immediately.

Pets in the Gardens

Just like plants are important to us, we understand that pets are an important part of many residents’ lives. Visitors are allowed to walk their dogs on the arboretum trails on the west side of Aldine Westfield. However, in Mercer’s botanic gardens on the east side of Aldine Westfield, pets are only allowed for pet portraits; owners must complete a Pet Portrait Form (PDF) and submit it to Mercer two weeks prior to the portrait sitting. Please send forms through mail, fax, or in person to:

Mercer Botanic Gardens
22306 Aldine Westfield Road
Humble, TX 77338
Fax: 713-437-8639

Pets must be on a 6-foot leash at all times and must be cleaned up after. Seeing-eye and hearing-assistance dogs are allowed throughout both the arboretum and botanic gardens.

Many of the plant collections in the botanic gardens are priceless. For their protection and your safety, please abide by the rules and regulations while visiting Mercer Botanic Gardens.

Reservations must be made by residents 21 years of age and older.

Precinct 4 recommends reservations are made as soon as possible. All reservations are scheduled on a first-come, first-served basis.

Please read about the Precinct 4 parks buildings/pavilions and parks regulations before making reservations. Weddings are prohibited at Mercer.

Preferential reservations are given to Harris County residents. Persons not residing in Harris County may attend Precinct 4 programs, however, some programs are space-limited and are only available to non-residents when space permits.

How to make reservations
To make reservations for group tours, register for activities and programs, or make reservations for park amenities, please call the Mercer Botanic Gardens park office.

713-274-4160
Monday through Friday
8 a.m. to 4:30 p.m.

Confirmation
Confirmation of reservations for a barbecue pavilion will be received 10 days after Mercer Botanic Gardens receives the reservation request.

An incomplete form can cause delay in the process and confirmation of reservation requests.

Cancellations
Cancellations should be made as soon as possible by calling the Mercer Botanic Gardens office at 713-274-4160 Monday through Friday between 8 a.m. and 4:30 p.m.

Amenities That Require Reservations

Barbecue Pavilions

Groups may reserve barbecue pavilions for use during their visit.

For more information on buildings/pavilions policies, please visit the link here.

Tours/Field Trips

All groups are asked to make advance reservations. Self-guided group garden walks may be scheduled at any time. Allow three weeks notice for guided tours.

*There is no charge for tours or field trips; however, contributions to offset program costs are appreciated.

Photography

Photography
We ask all photographers to please read and follow these photography guidelines while using the facility.

All professional photographers with clients must read these guidelines and sign in the binder at the Visitor Center before every photo shoot.

For more information or assistance, please contact Mercer at 713-274-4160.

Community Centers

Appointments are required to tour Big Stone Lodge for private event reservations. To schedule an appointment, please call 281-350-1029. Big Stone Lodge at Dennis Johnston Park, 709 Riley Fuzzel Road, Spring, TX 77373

Reservation Policy for Big Stone Lodge (PDF)
Rental Reservation Form and Parking Site Map (PDF)

These policies and procedures are established between Harris County, acting through its Director of Community Centers for Commissioner Precinct 4 (“County”) and the undersigned User, and is made and entered into for the conditions agreed to with the County.

Non-Discrimination

User shall not discriminate against any person or persons because of race, color, religion, sex, or national origin.

Law Observance

User, and User’s service providers and agents, shall comply with all applicable federal, state, county, and municipal laws, ordinances, rules, and regulations.

User agrees that no activity, performance, exhibition, or entertainment shall take place on the premises which is, or may be perceived as being, dangerous, indecent, obscene, immoral, or offensive in any manner.

User may use the premises and equipment only for the purpose of the event.

User will not advertise, promote, announce, or open the event to the general public.

Harris County Deputy Constables are authorized to remove any person from the premises who violates any of these policies and procedures.

Availability

A reservation is required to tour the facility and may be made by calling Big Stone Lodge at 281-350-1029, available Monday through Friday from 8 a.m. until 5 p.m.

All reservations are on a first-come, first-served basis.

User must be at least 21 years of age and present during the event.

No organization, person, or family may book more than one event per calendar year.

No reservations are available on County holidays.

Reservations may be made twelve (12) months in advance or a minimum of thirty (30) working days prior to the date of the event for Harris County residents.

Reservations may be made six (6) months in advance for non-Harris County residents.

Harris County entities requesting discounted use of facility will be approved based on availability of the facility with final approval from Commissioner’s Office.

Reservations may be denied based on User’s past performance.

Deposits and Fees

Payment of the Reservation Fee, Cleaning Fee and Damage Deposit must be made in person to the Community Center Office staff at Big Stone Lodge.

The payment must be in the form of a Cashier’s Check or Money Order and made payable to the Harris County Treasurer.

Security and the Security Fee are managed by the Harris County Precinct 4 Constable’s Office, Parks Division.  User is responsible for arranging all details regarding Security for the event.  See below for fee and contact information.

A reservation is not secured or confirmed until the Reservation Fee, Cleaning Fee and Damage Deposit have been received and Security has been confirmed by the Harris County Constable’s Office.

  • $740.00 – Reservation Fee
    $370.00 – Non-profit organizations are eligible for a reservation fee discount with proof of IRS Determination Letter.
  • $116.00 – Cleaning Fee
    If it takes more than four (4) hours to clean the premises, then User will additionally pay the County, upon demand, $29.00 for each hour, or portion thereof, over four (4) hours to clean the premises.
  • $500.00 – Damage Deposit

If the premises or any portion of the building is damaged by the fault or negligence of User, User’s service providers, guests, or any person admitted to the premises, User will pay the County, upon demand, the sum necessary to repair or restore the premises.

User assumes full responsibility for the conduct of all persons admitted to the premises or to any portion of the building with the consent of User’s service providers or any person acting on behalf of User.

Liability of User to repair or pay the County the cost of repair is not limited by any Damage Deposit.

If refundable, the Damage Deposit will be mailed from the Harris County Auditor’s Office to User at the address shown below 6 to 8 weeks following the event.

Reservation Includes

Grand Hall and fireplace complete with full kitchen; tables and chairs; outdoor theater and stage; outdoor wedding arbor, reflection area, and pavilion; audio/visual and sound system equipment; park grounds; and picnic tables.

Facility Staff

A Harris County Commissioner Precinct 4 staff member is on the premises throughout the reservation period.  While the staff remains unobtrusive during the event, the County retains the right to enter the event at any time to ensure all policies and procedures are followed.

Facility Capacity

The Grand Hall accommodates a maximum of 135 people with a table and chair arrangement or 170 people with theater style seating arrangement.  The total number of people in attendance must include service providers who will be onsite throughout the duration of the event.

Attendance shall not exceed the room capacity at any time during the event.  Entrances, exits, and passageways must be kept clear at all times.

Hours of Reservations

Friday:             6 p.m. – midnight*
Saturday:         2 p.m. – midnight*

Set Up and Breakdown of Event

The reservation time includes the set-up, the actual event, breakdown, and walk through with the staff.

The building must be free of all trash, personal decorations, items, and displays at the end of the reservation period and all equipment must be removed from the facility at the designated ending time.

*Allow at least one (1) hour after the event for breakdown and walk through to accommodate the building closure at midnight.

Removal of Property of User:

The County is authorized to remove all goods, wares, merchandise, and property of any kind that is not removed from the premises at the end of the reservation period, and the County is released from any and all claims for damages of any kind.

Decorations and Alterations to Big Stone Lodge:
Only free standing decorations are permitted.  No nails, staples, tacks, or adhesive materials will be applied to walls, ceilings, furnishings, fixtures, surfaces, equipment, or landscaping.

Candles, open flames, flammable or combustible materials are strictly prohibited.

Glitter, confetti, rice, birdseed, balloons, bubbles, silly string, or any other decor designed to pop/break/shatter or otherwise burst and litter the premises are prohibited.

Alcohol Consumption

User shall (1) comply with all applicable federal, state, county, and city laws, ordinances, rules and/or regulations, including those promulgated by the Texas Alcoholic Beverage Commission (TABC); (2) use servers who are currently certified by the TABC; and (3) pay and have onsite the required number of Deputy Constables as determined by the Harris County Constable’s Office.

Smoking

Smoking is prohibited inside the facility and within 25 feet outside entrances, exits, or wheelchair ramps serving any entrance or exit.

Parking Requirements

Parking is available in three different areas at Big Stone Lodge, for a total of 150 parking spaces.

User is responsible for providing parking information to guests for event.

Parking is available in Parking Lot A, at the entrance to Big Stone Lodge behind the park attendant’s house; in Parking Lot B, adjacent to Parking Lot A; and Parking Lot C adjacent to Big Stone Lodge.

Parking Lot A provides for 13 regular parking spaces and 1 handicapped parking space.

Parking Lot B provides for 81 regular parking spaces and 4 handicapped parking spaces.

Parking Lot C provides for 46 regular parking spaces and 5 handicapped parking spaces.

Parking is to be confined to designated parking areas only.  A site map is attached for more information.

Kitchen

The kitchen stove and ovens are only available for warming food items.  No deep fryers or frying permitted.

Food spills and all food and beverages must be removed from the facility by the end of the event.

The ice machine is available for use in accordance with the following Health Department guidelines for safety that include:

  • Wash hands before opening the machine, use the ice scoop provided, and wear rubber gloves.
  • No food or beverages may be stored in the ice machine.

Supplies

County does not provide supplies for the event.  The following is a list of supplies that User may need to bring for an event:

Cleaning supplies and hand/dish towels, cloths, sponges, scouring pads, and all cleaning products

Paper towels, aluminum foil, napkins, and plastic wrap

Scissors, cutlery, can opener

Dishes, glasses, cups, plates, platters, pitchers, serving pieces, utensils, and ice buckets

All coffee supplies, including coffee pot, filters, coffee

Salt/pepper shakers, sugar bowls

Table coverings

Hot pads, trivets, cutting boards, rubber gloves

Paper, pens, pencils

Other

No animals (except guide/service animals) are allowed inside or outside the facility or on the premises.

No fireworks or sparklers inside or outside the facility or on the premises.

Children under the age of 18 must be supervised at all times.

Cancellations

Any violation of the policies and procedures shall be cause for termination of the reservation by the County, in which case User will forfeit all monies paid.

The reservation may be cancelled at any time up to thirty (30) days prior to the date of the event. If the reservation is cancelled less than 30 days prior to the event, the reservation fee will be forfeited.

If the premises or any portion of the facility is destroyed or damaged by fire, flood, explosion, vandalism, loss of electricity, or other calamity by act of God or any other cause beyond the control of the County that would force the cancellation of the event, all deposits and fees paid will be refunded.

Doss Activity Building
in Doss Park at 2500 Frick Rd.,
Houston, Texas 77038

Appointments are required to tour the Doss Activity Building* for private event reservations. 
To schedule an appointment, please call 281-591-7830.

Community and civic organizations can reserve meeting rooms in Precinct 4’s Doss Activity Building* on a limited, space-available basis, at no cost, Monday through Friday from 1 p.m. to 5 p.m.  To check availability please call or go to the center.

*Reservations for the Doss Activity Building are handled by staff inside Mangum-Howell Center.

Weekend reservations are available on select Saturdays from 10 a.m. to 6 p.m. Please open the link below for fees, policies, and procedures.

Doss Activity Building Rules and Regulations (PDF)

Mangum-Howell Center
in Doss Park at 2500 Frick Rd.,
Houston, Texas 77038

Appointments are required to tour Mangum-Howell Center for private event reservations. 
To schedule an appointment, please call 281-591-7830.

Community and civic organizations can reserve meeting rooms in Precinct 4’s Mangum-Howell Center on a limited, space-available basis, at no cost, Monday through Thursday from 5 p.m. to 9 p.m., and Fridays from 1 p.m. to 5 p.m. To check availability please call or go to the center.

Weekend reservations are available on select Saturdays from 10 a.m. to 6 p.m. Please open the link below for fees, policies, and procedures.

Mangum-Howell Center Rules and Regulations (PDF)

Bus Transportation

Reservation Procedures (PDF)

RESERVING THE BUSES

Buses are reserved two times per year in March and September. In March, trip coordinators will reserve buses for the months of May through October. In September, trip coordinators will reserve buses for the months of November through April.

  • Each group is guaranteed three trips for every six month period.
  • Groups may request three buses for the same day/destination, however, an additional bus is not guaranteed for the remainder of the reservation cycle.

 

JANUARY 2018:

  • Trip Coordinators should submit their Trip Coordinator and Group Information form to ensure all details are up to date.
    1. The form is located online at www.hcp4.net/sap/
    2. Click on the Day Trips Information section on the left side of the webpage, then scroll down to Printable Forms.
  • Review the Current Transportation Holiday and Reservation Schedule for bus availability and begin researching trip ideas.

 

RESERVATIONS FOR November 2017 – April 2018

Trip Coordinators may reserve trips for November 2017 through April 2018 by following these steps:

SEPTEMBER 1 – SEPTEMBER 30, 2017

1) Go to www.hcp4.net/sap/

2) Under the Senior Adult Program Menu, click on Day Trips Information on the left side of the webpage, and then scroll to Online Forms.

3) Select Transportation Bus Reservations.

4) Complete the Transportation Bus Reservation Form, click review, then click SUBMIT to complete your request(s).

5) You will receive immediate confirmation that your reservation has been submitted. You can expect confirmation of the dates requested within 7 – 10 business days after submitting the online form. Always use the confirmation number from the final email when contacting the transportation department.

 

OCTOBER 2, 2017

Trip Coordinators will be e-mailed a list of remaining available dates to reserve extra buses for the reservation period. E-mail the transportation office showell@hcp4.net, pbeucler@hcp4.net and chill@hcp4.net to request additional trips.

You can expect confirmation that your request(s) have been received within 7-10 business days after submitting the online form.

 

RESERVATIONS FOR MAY 2018 – OCTOBER 2018

Trip Coordinators may reserve trips for May 2018 through October 2018 by following these steps: MARCH 1 – MARCH 31, 2018

1) Go to www.hcp4.net/sap/daytrips/

2) Select ‘Transportation Bus Reservations’ button in the right column.

3) Complete the Transportation Bus Reservation Form, click review, then click SUBMIT to complete your request(s).

4) You will receive immediate confirmation that your reservation has been submitted. You can expect confirmation of the dates requested within 7 – 10 business days after submitting the online form. Always use the confirmation number from the final email when contacting the transportation department.

 

APRIL 2, 2018

Trip Coordinators will be e-mailed a list of remaining available dates to reserve extra buses for the reservation period. E-mail the transportation office showell@hcp4.net, pbeucler@hcp4.net and chill@hcp4.net to request additional trips.

You can expect confirmation that your request(s) have been received within 7-10 business days after submitting the online form.

Trip Coordinator Handbook (PDF)

Commissioner R. Jack Cagle is pleased to provide day trip transportation services to Harris County Precinct 4 residents ages 50 and better. The goal is for all Precinct 4 senior adults to participate in community and area events by using this educational and recreational transportation that includes wheelchair-accessible vehicles.

Participants must be residents of Harris County Precinct 4, and at least 50 years of age or accompanied by a spouse who is 50 years of age. Please see the “Exceptions to the Age Requirement” section below.

  1. Trip coordinators must reside in Harris County Precinct 4 and ensure that every passenger complies with the age restriction of 50 years or better. Failure to adhere to this policy may result in termination of the group’s bus usage.
  2. It is necessary for all new trip coordinators and assistant trip coordinator/s (of existing or newly formed groups) to attend the first available trip coordinator training meeting. These meetings are scheduled throughout the Precinct at 8 different locations each year. Please contact the Transportation Department at 713-274-4050 for the next available meeting date, time, and location. The schedule is also available online. Trip coordinators should attend at least one training session every two to three years. Former trip coordinators that have not planned trips for two or more years are required to attend the next available trip coordinator training session.
  3. A maximum of five trip coordinators per group can be assigned each calendar year.
  4. Each year, groups will be required to complete an updated Trip Coordinator and Group Information Form.
  5. Important! Trip coordinators are required to call the Transportation Department at 713-274-4050 three to five working days before a trip to report the maximum number of passengers confirmed and notify staff if there will be wheelchairs or scooters on the bus. Please do not exceed the maximum number reported after contacting the Transportation Department, since Precinct 4 schedules the vehicle/s to be sent on trips based on the final passenger count. A minimum of 10 passengers is required for the 14 passengers buses; a minimum of 13 passengers is required for the 26 passenger buses; and a minimum of 20 passengers is required for the 39 passenger buses. Trips with less than the minimum number of passengers at the time of pick up will be canceled. Example: A 39-passenger bus is reserved. However, three days before the trip the passenger count drops to 15 passengers. If the trip coordinator does not notify the Transportation Department of the reduced passenger count, the trip will be canceled upon arrival at the pick-up location. When trip coordinators call in new/reduced passenger counts within the three to five-day notice period, a smaller bus will be sent to accommodate the actual number of passengers. Bottom line: Please reconfirm the maximum number of passengers traveling with the group, and if there will be any wheelchair/scooter tie downs or transfers.
  6. Please announce to passengers prior to the trip that there is no eating, drinking, gum or tobacco chewing, nor smoking on the bus. Water (only) is allowed on the bus. Picnic lunches may be taken, but not eaten on the bus. The use of alcohol is discouraged while passengers are off the county buses. Excessive alcohol consumption will not be tolerated. All passengers must exit the bus at all stops.
  7. Detailed itineraries and plans for the group/trip must be arranged by the group’s trip coordinator. Precinct 4’s staff, including bus drivers, cannot plan trips. For example, rest stops, restaurants, picnic areas, etc., must be planned prior to the trip by the trip coordinator and listed on the required Trip Reservation Form.
  8. Departure times are not scheduled for any time earlier than 8 a.m. From the time of passenger pick up to return, all trips are limited to a 10-hour day (6-hour day for multi-care facilities with a limit of two stops). Additionally, there are no overnight or out-of-state trips, or trips to gambling establishments. The precinct’s Transportation Department reserves the right to modify all trip itineraries. Precinct 4 does not schedule day trips on Mondays.
  9. The group’s pick-up and return point must be the same location and within Precinct 4’s boundaries. No exceptions! Bus transportation is provided as a round-trip service. All participants must return to the original pick-up location with the group.
  10. There is no charge for using Precinct 4’s day trip transportation services. However, please treat the driver as a guest by covering the cost of expenses required for the driver/s to participate with the group: meal/s ticket/s, entrance fee/s, and parking fee/s for the bus. Check with your venues to see if the driver/s are comped. The bus drivers are county employees and not permitted to personally accept cash, tips, or gifts.

Exceptions to the Age Requirement

Exceptions to the Age Requirement

Registered trip coordinators do not need to be 50 years of age, but they must be 18 or older. The registered trip coordinator is the individual listed on Precinct 4’s Trip Coordinator and Group Information Form(PDF). A maximum of five trip coordinators per group can be registered in any given calendar year. Nursing home staff who assist residents must be 18 years or older. This policy includes assisted living and/or convalescent care staff. Please note: Precinct 4 requires that nursing homes and assisted living communities provide a ratio of one to one for anyone with a walker, cane, or wheelchair and a ratio of three to one for ambulatory seniors.

Written notices are required when:

• Groups who wish to include a religious leader and /or spouse who are under the age of 50. One under-aged religious leader and spouse per trip, please!
• A participant who is not completely independent and needs a caregiver or assistant to accompany them. This caregiver or assistant must be 18 years of age or older.
• A senior adult wants to include an adult child (18 years or older) with a physical or cognitive disability who resides with them.

Please note: Precinct 4 encourages passengers with physical or cognitive disabilities, along with their volunteers/caregivers, to participate in the day trip transportation services.

Requests for exceptions must be submitted in writing seven (7) days prior to the trip departure date. Please mail requests to Harris County Precinct 4, Transportation Division, P.O. Box 1433, Tomball, TX 77377, or fax them to 713-437-8517. We are here to help, so please let us know of any way we can be of assistance.

RESERVATIONS FOR November 2018- April 2019

Trip Coordinators may reserve trips for November 2018 through April 2019 by following these steps:

SEPTEMBER 1 – SEPTEMBER 30, 2018

1. Go to www.hcp4.net/community/sap
2. Under the Senior Adult Program Menu, click on Day Trips Information on the left side of the webpage, and then scroll to Online Forms.
3. Select Transportation Bus Reservations.
4. Complete the Transportation Bus Reservation Form, click review, then click SUBMIT to complete your request/s.
5. You will receive immediate confirmation that your request/s have been submitted. You can expect confirmation of the dates reserved within 7 – 10 business days after submitting the online requests. Always use the confirmation number from the final email when contacting the transportation department.

Each month, Trip Coordinators will be e-mailed a list from Fun4Seniors of remaining available dates to reserve extra buses for the reservation period. Reservations for your travel group to have extra dates during the reservation cycle can be made by following the instructions above and submitting online, calling the office at 713-274-4050 or faxing in the request to 713-437-8517.

Harris County Precinct 4 Commissioner R. Jack Cagle is pleased to provide transportation for residents in multicare facilities. This educational and recreational service is provided to encourage senior adults to participate in community and area events.

Precinct 4 buses may be reserved by activity directors or designated staff members of multicare facilities who have attended a trip coordinator training meeting, conducted by the Transportation Division of Precinct 4’s Senior Adult Program. For information on the next trip coordinator training meeting, please contact Precinct 4’s Transportation Division by calling 713-274-4050, or view the schedule online.

Precinct 4’s wheelchair-accessible buses can accommodate up to three fixed non-folding, standard-size wheelchairs and six folding wheelchairs. Wheelchairs with extended leg/arm devices may reduce the number of fixed wheelchairs.

When reserving a bus, trip coordinators need to indicate if a wheelchair-accessible bus is needed. A wheelchair-accessible bus is not needed for ambulatory passengers that use folding wheelchairs.

Trips are limited to a maximum of six hours within a 75 mile radius with a maximum of two stops. Departure times are not scheduled for any time earlier than 8 a.m. Effective Monday, May 2, 2011: Precinct 4 is not booking day trips on Mondays.

Responsibilities of Multicare Facilities

Precinct 4 bus drivers are unable to provide individual assistance to passengers.  The staff of multicare facilities must provide enough staff/volunteers to ensure the safety of passengers. The accompanying staff/volunteers must not be residents of the facility and must be at least 18 years of age. Please refer to the following guidelines to determine the number of staff/volunteers required to accompany passengers:

  • One staff member/volunteer is required for each passenger who uses a wheelchair, walker, or cane.
  • One staff member/volunteer is required for every three ambulatory passengers.

Prior to departure a staff member/volunteer must:

  • Conduct a wheelchair brake test. If the brakes fail to hold in place, make plans to secure a properly functioning wheelchair: wheelchairs with faulty brakes will not be loaded onto the bus. Brake failure during transporting is very dangerous!
  • Oxygen tanks and spare tanks must be placed/transported in a carry-on bag that will remain with the passenger at all times.

Facilities are responsible for the overall care of passengers’ special needs throughout the duration of a trip while on a Precinct 4 bus. These responsibilities include but are not limited to:

  • Contacting the destination point to arrange special services required by passengers
  • Assisting with the loading and unloading of passengers
  • Transferring passengers from wheelchairs to fixed seats on the bus
  • Assisting the driver with securing wheelchairs for passengers who do not transfer to fixed seats on the bus
  • Assisting passengers on ramps or elevators that may be encountered during the trip
  • Placing protective incontinence pads on every passenger’s seat
  • Clean and sanitize soiled seats/areas

Wheelchair and Boarding Information

  • Precinct 4 drivers reserve the right to determine and refuse any wheelchair that cannot be safely secured and transported.
  • Transport wheelchairs are not permitted.
  • Only Precinct 4 drivers are allowed to operate wheelchair lifts

Trip Planning Guidelines

  • Each year, trip coordinators will be required to complete a new Trip Coordinator and Group Information Form.RESERVATIONS FOR NOVEMBER 2018 – APRIL 2019
    Trip Coordinators may reserve trips for November 2018 through April 2019 by following these steps:SEPTEMBER 1 – SEPTEMBER 30, 2018

1. Go to www.hcp4.net/sap

2. Under the Senior Adult Program Menu, click on Day Trips Information on the left side of the webpage, and then scroll to Online Forms.

3. Select Transportation Bus Reservations.

4. Complete the Transportation Bus Reservation Form, click review, then click SUBMIT to complete your request/s.

5. You will receive immediate confirmation that your request/s have been submitted. You can expect confirmation of the dates reserved within 7 – 10 business days after submitting the online requests. Always use the confirmation number from the final email when contacting the transportation department.

 

Each month, Trip Coordinators will be e-mailed a list from Fun4Seniors of remaining available dates to reserve extra buses for the reservation period.  Reservations for your travel group to have extra dates during the reservation cycle can be made by following the instructions above and submitting online.

Contact the Transportation Office at 713-274-4050 with any questions.

Precinct 4’s Senior Adult Program Fleet includes:

  • Two, 14-passenger shuttle bus
  • Five, 26-passenger mini buses with wheelchair lift
  • Six, 39-passenger buses with wheelchair lift

Note: Precinct 4’s vehicles are not equipped with rest rooms.

  • Detailed itineraries and plans for the trip must be arranged by the facility and submitted on the Trip Itinerary Form (TIF) to the Transportation Office at least 30 days prior to departure.
  • Each stop must be planned prior to the trip by the facility and listed on the TIF.
  • Confirm the maximum number of passengers planning to travel and the exact number of wheelchairs by calling the Transportation Office three to five working days before a trip. Please do not exceed the maximum number after you call.

A minimum of 10 passengers is required for the 26 passenger wheelchair lift buses. Trips with less than 10 passengers at the time of pick up will be canceled. A minimum of 20 passengers is required for the 39 passenger buses. Trips with less than 20 passengers at the time of pick up will be canceled.

 

DONATIONS

Many senior adult groups ask how they can show their appreciation for the transportation services and other special activities provided by Precinct 4’s Senior Adult Program. Here’s how any group can help:

  • Donations from groups and individuals to Precinct 4’s Senior Adult Program sponsors events like the annual “Opry in Humble,” concert and theater tickets, senior adult dances, plus a variety of other senior adult activities. Only with continued support and commitment can this fund expand to provide additional special programs for senior adults of Precinct 4.

If your group would like to make a donation, please make a check payable to Fun4Seniors and mail it to P.O. Box 1433, Tomball, TX 77377. All donations are used exclusively for special activities and events, which benefit the senior adults in Precinct 4. We appreciate your support!

Policies and Regulations

Commissioner R. Jack Cagle is pleased to provide day trip transportation services to Harris County Precinct 4 residents ages 50 and better. The goal is for all Precinct 4 senior adults to participate in community and area events by using this educational and recreational transportation that includes wheelchair-accessible vehicles.

Participants must be residents of Harris County Precinct 4, and at least 50 years of age or accompanied by a spouse who is 50 years of age. Please see the “Exceptions to the Age Requirement” section.

Trip Coordinators:

  1. Trip coordinators must reside in Harris County Precinct 4 and ensure that every passenger complies with the age restriction of 50 years or better. Failure to adhere to this policy may result in termination of the group’s bus usage.
  2. It is necessary for all new trip coordinators and assistant trip coordinator/s (of existing or newly formed groups) to attend the first available trip coordinator training meeting. These meetings are scheduled throughout the Precinct at 8 different locations each year. Please contact the Transportation Department at 281-893-3726 for the next available meeting date, time, and location. The schedule is also available online. Trip coordinators should attend at least one training session every two to three years. Former trip coordinators that have not planned trips for two or more years are required to attend the next available trip coordinator training session.
  3. A maximum of five trip coordinators per group can be assigned each calendar year.
  4. Each year, groups will be required to complete an updated Trip Coordinator and Group Information Form.
  5. Important! Trip coordinators are required to call the Transportation Department at 281-893-3726 three to five working days before a trip to report the maximum number of passengers confirmed and notify staff if there will be wheelchairs or scooters on the bus. Please do not exceed the maximum number reported after contacting the Transportation Department, since Precinct 4 schedules the vehicle/s to be sent on trips based on the final passenger count. A minimum of 10 passengers is required for the 14 passengers buses; a minimum of 13 passengers is required for the 26 passenger buses; and a minimum of 20 passengers is required for the 39 passenger buses. Trips with less than the minimum number of passengers at the time of pick up will be canceled. Example: A 39-passenger bus is reserved. However, three days before the trip the passenger count drops to 15 passengers. If the trip coordinator does not notify the Transportation Department of the reduced passenger count, the trip will be canceled upon arrival at the pick-up location. When trip coordinators call in new/reduced passenger counts within the three to five-day notice period, a smaller bus will be sent to accommodate the actual number of passengers. Bottom line: Please reconfirm the maximum number of passengers traveling with the group, and if there will be any wheelchair/scooter tie downs or transfers.
  6. Please announce to passengers prior to the trip that there is no eating, drinking, gum or tobacco chewing, nor smoking on the bus. Water (only) is allowed on the bus. Picnic lunches may be taken, but not eaten on the bus. The use of alcohol is discouraged while passengers are off the county buses. Excessive alcohol consumption will not be tolerated. All passengers must exit the bus at all stops.
  7. Detailed itineraries and plans for the group/trip must be arranged by the group’s trip coordinator. Precinct 4’s staff, including bus drivers, cannot plan trips. For example, rest stops, restaurants, picnic areas, etc., must be planned prior to the trip by the trip coordinator and listed on the required Trip Reservation Form.
  8. Departure times are not scheduled for any time earlier than 8 a.m. From the time of passenger pick up to return, all trips are limited to a 10-hour day (6-hour day for multi-care facilities with a limit of two stops). Additionally, there are no overnight or out-of-state trips, or trips to gambling establishments. The precinct’s Transportation Department reserves the right to modify all trip itineraries. Precinct 4 does not schedule day trips on Mondays.
  9. The group’s pick-up and return point must be the same location and within Precinct 4’s boundaries. No exceptions! Bus transportation is provided as a round-trip service. All participants must return to the original pick-up location with the group.
  10. There is no charge for using Precinct 4’s day trip transportation services. However, please treat the driver as a guest by covering the cost of expenses required for the driver/s to participate with the group: meal/s ticket/s, entrance fee/s, and parking fee/s for the bus. Check with your venues to see if the driver/s are comped. The bus drivers are county employees and not permitted to personally accept cash, tips, or gifts.

No Tipping

Precinct 4 bus drivers are Harris County employees. Under the Texas Penal Code, Chapter 36-Bribery and Corrupt Influence section, governmental employees are not allowed to accept tips of any kind, especially cash, no matter how small the amount. It’s the law!

However, Precinct 4 bus drivers are allowed to accept the following only when transporting a group:

  • • Lunch or dinner when dining with a group
  • • Tickets to events, e.g. Astros games, the theater, concerts, museums, movies, etc.
  • • Refreshments at a rest stop/s
  • • A nominal “cash advance” ($20 maximum) for lunch/dinner expenses when the group’s itinerary does not include a planned meal. For example, a cash advance can be given to a bus driver at baseball games/sporting events, the Kemah Boardwalk, shopping malls, The Strand in Galveston, etc. Drivers will return any change and a receipt.

Please do not:

  • • Provide cash to Precinct 4 bus drivers when lunch/dinner is included in the trip.
  • • Provide cash to Precinct 4 bus drivers for expenses that did not occur. Please remember to ask for the change and a receipt for all cash advances. Drivers are required to return the change from cash advances to the trip coordinators, since any amount of money they keep above the actual expenses is considered a tip.

Trip coordinators or group representatives are obligated to request and accept the unused portion of cash advances. Because of the severe limitations for government employees, should drivers not return the change, they could be subject to termination. We ask that all passengers abide by the state of Texas Penal Code and the policies of Harris County Precinct 4’s Senior Adult Program.

Special Assistance for Passengers with Physical and Cognitive Disabilities

Precinct 4 bus drivers are unable to provide individual assistance to passengers. Trip coordinators are responsible for handling passengers with physical or cognitive disabilities. Groups must provide volunteers/caretakers on a one to one ratio to accompany passengers with physical or cognitive disabilities to ensure their safety. The volunteer/caretaker must be at least 18 years of age. (Please see Exceptions to the Age Requirement procedures below). The responsibilities of the volunteer/caretaker include, but are not limited to:

  • • Contacting the destination point to arrange any special services required by passengers
    • Assist with the loading and unloading of passengers
    • Transferring passengers from wheelchairs to fixed seats on the bus
    • Assisting passengers on ramps or elevators that may be encountered during the trip
    • Placing protective incontinence pads on passenger’s seats
    • Clean and sanitize the soiled seats/areas

Passengers who cannot climb steps to board a bus without assistance, or who are in a wheelchair, must be transported on a wheelchair-accessible bus. Trip coordinators must indicate if a wheelchair-accessible bus is needed when making reservations. A wheelchair-accessible bus in not needed for passengers who are able to walk up the steps to board the bus.

Passengers who require the use of an oxygen tank must place the oxygen tank/extra tank in a carryon bag. The bag must remain with the passenger always

Wheelchair and Boarding Information

• Precinct 4 bus drivers reserve the right to determine and refuse any wheelchair that cannot be safely secured and transported.
• Only Precinct 4 drivers are allowed to operate wheelchair lifts and secure the wheelchairs.

For determining an accurate passenger count when traveling with wheelchairs (standard, electric wheelchairs, or scooters), please note that Precinct 4’s wheelchair-accessible buses can accommodate up to three (3) fixed (tie downs) , non-folding, standard-size wheelchairs and six (6) folding (transfers) wheelchairs. Passengers with extended leg/arm devices or electric chairs may
limit the number of fixed wheelchairs. Confirm the maximum number of wheelchairs by calling the Transportation Department three to five working days before a trip. Please do not exceed the
maximum number of passengers after making the passenger count phone call.

Exceptions to the Age Requirement

Registered trip coordinators do not need to be 50 years of age, but they must be 18 or older. The registered trip coordinator is the individual listed on Precinct 4’s Trip Coordinator and Group Information Form(PDF). A maximum of five trip coordinators per group can be registered in any given calendar year. Nursing home staff who assist residents must be 18 years or older. This policy includes assisted living and/or convalescent care staff. Please note: Precinct 4 requires that nursing homes and assisted living communities provide a ratio of one to one for anyone with a walker, cane, or wheelchair and a ratio of three to one for ambulatory seniors.

Written notices are required when:

• Groups who wish to include a religious leader and /or spouse who are under the age of 50. One under-aged religious leader and spouse per trip, please!
• A participant who is not completely independent and needs a caregiver or assistant to accompany them. This caregiver or assistant must be 18 years of age or older.
• A senior adult wants to include an adult child (18 years or older) with a physical or cognitive disability who resides with them.

Please note: Precinct 4 encourages passengers with physical or cognitive disabilities, along with their volunteers/caregivers, to participate in the day trip transportation services.

Requests for exceptions must be submitted in writing seven (7) days prior to the trip departure date. Please mail requests to Harris County Precinct 4, Transportation Division, 1731 Hugh Road, Houston, TX 77067, or fax them to 713-437-8517. We are here to help, so please let us know of any way we can be of assistance.

RESERVATIONS FOR November 2018- April 2019

Trip Coordinators may reserve trips for November 2017 through April 2018 by following these steps:

SEPTEMBER 1 – SEPTEMBER 30, 2018

1. Go to www.hcp4.net/sap
2. Under the Senior Adult Program Menu, click on Day Trips Information on the left side of the webpage, and then scroll to Online Forms.
3. Select Transportation Bus Reservations.
4. Complete the Transportation Bus Reservation Form, click review, then click SUBMIT to complete your request/s.
5. You will receive immediate confirmation that your request/s have been submitted. You can expect confirmation of the dates reserved within 7 – 10 business days after submitting the online requests. Always use the confirmation number from the final email when contacting the transportation department.

Each month, Trip Coordinators will be e-mailed a list from Fun4Seniors of remaining available dates to reserve extra buses for the reservation period.  Reservations for your travel group to have extra dates during the reservation cycle can be made by following the instructions above and submitting online, calling the office at 713-274-4050.

DONATIONS

Many senior adult groups ask how they can show their appreciation for the transportation services and other special activities provided by Precinct 4’s Senior Adult Program. Donations from groups
and individuals to Precinct 4’s Senior Adult Program sponsors events like the annual Opry in Humble, concert and theater tickets, senior adult dances, plus a variety of other senior adult activities. Only with continued support and commitment can this fund expand to provide additional special events and programs for Precinct 4 senior adults.

If your group would like to make a donation, please make a check payable to Fun4Seniors and mail to P.O. Box 1433, Tomball, TX 77377. All donations are used exclusively for special activities and events for senior adults in Precinct 4.

We appreciate your support!

Each year, trip coordinators will be required to complete a new Trip Coordinator and Group Information Form.

RESERVATIONS FOR NOVEMBER 2018 – APRIL 2019
Trip Coordinators may reserve trips for November 2018 through April 2019 by following these steps:

SEPTEMBER 1 – SEPTEMBER 30, 2018

1. Go to www.hcp4.net/sap

2. Under the Senior Adult Program Menu, click on Day Trips Information on the left side of the webpage, and then scroll to Online Forms.

3. Select Transportation Bus Reservations.

4. Complete the Transportation Bus Reservation Form, click review, then click SUBMIT to complete your request/s.

5. You will receive immediate confirmation that your request/s have been submitted. You can expect confirmation of the dates reserved within 7 – 10 business days after submitting the online requests. Always use the confirmation number from the final email when contacting the transportation department.

 

Each month, Trip Coordinators will be e-mailed a list from Fun4Seniors of remaining available dates to reserve extra buses for the reservation period.  Reservations for your travel group to have extra dates during the reservation cycle can be made by following the instructions above and submitting online.

Contact the Transportation Office at 713-274-4050 with any questions.

Precinct 4’s Senior Adult Program Fleet includes:

  • Two, 14-passenger shuttle bus
  • Five, 26-passenger mini buses with wheelchair lift
  • Six, 39-passenger buses with wheelchair lift

Note: Precinct 4’s vehicles are not equipped with rest rooms.

  • Detailed itineraries and plans for the trip must be arranged by the facility and submitted on the Trip Itinerary Form (TIF) to the Transportation Office at least 30 days prior to departure.
  • Each stop must be planned prior to the trip by the facility and listed on the TIF.
  • Confirm the maximum number of passengers planning to travel and the exact number of wheelchairs by calling the Transportation Office three to five working days before a trip. Please do not exceed the maximum number after you call.

A minimum of 10 passengers is required for the 26 passenger wheelchair lift buses. Trips with less than 10 passengers at the time of pick up will be canceled. A minimum of 20 passengers is required for the 39 passenger buses. Trips with less than 20 passengers at the time of pick up will be canceled.

 

 

Questions to Ask for a Successful Trip

While discussing reservations with a destination representative, always provide them with information/history about the group, i.e. average age of the group, physical limitations of passengers, etc.

The following questions will help plan the best possible trip for your group:

Important: Always ask for the very best accommodations for the group.

1.    Where does the bus/driver drop off and pick up passengers?
• Is it close to the entrance?

2.    Where does the bus park?
• Are there parking fees?

3.    How much walking is required?
• Is the surface flat?
• What is the walking surface: paved, gravel, dirt, grass, etc.?

4.    Is the facility at the destination wheelchair-accessible?

5.    Is there a place to sit down and rest?
• If someone does not wish to take the tour, is there a place for them to wait for the group?

6.    Are rest rooms easily accessible?

7.    What is the duration of the entertainment, tour, activity, or event?
• How early should we arrive?
• When do the doors open?
• Will we have reserved seating?
• Is anything included, like refreshments?

8.    Will you receive a written confirmation?

9.    Will anyone meet us? If so, get the person’s name.

10.  Is there something special to see or do at the destination: A “don’t miss” event?

11.  What happens if it rains?
• Will the event be cancelled or rescheduled?
• Is there a canopy or portico where the passengers can exit and enter the vehicle in rainy weather?

1.    Are there any fees, charges, etc?
• Any special or extra charges not included?
• Is there a senior adult discount?
• When is the money due?
• Is a deposit necessary to hold the tickets, reservations, etc?
• When is the final payment due?
• How should the check be made out?
• Will they accept a personal check?
• Do they need only one check?
• To whom and where do you send the money?
• Are there free tickets, meals, parking, etc.? For example, one free for 10 full paying; or one free for 15 full paying (ticket for bus driver)

2.    Will they provide individual checks for meals?
• How much is the tax?
• Will the gratuity be included?
• Is the bus driver’s meal complimentary?

3.    What is the cancellation or refund policy?

Always record the name of the person making the reservation and the date the reservation is made.