Harris County Precinct 4Senior Adult Program
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Reservation Procedures

Once a year, groups must submit an updated Annual Group Reservation Contact Form. Following MLK Day each year, the Annual Group Reservation Contact Form will be emailed to current trip coordinators. Completed forms must be mailed to: Harris County Precinct 4, SAP Transportation Office, 1731 Hugh Road, Houston, Texas 77067.

Each group will be assigned a “group number,” which is determined by the order in which the completed Annual Group Reservation Contact Forms are received. Group numbers determine the order in which bus reservation phone calls are made.

The Senior Adult Program Transportation Office will contact the primary trip coordinators for each group two (2) times a year to make bus reservations. At the time the reservations are made, the destination does not have to be planned or known. Bus reservations may be scheduled up to six (6) months in advance. No reservations can be accepted with less than 30 days notice.

Current Month:

Reservations may be made for these months:

March

May, June, July, August, September, October

September

November, December, January, February, March, April

After each call to reserve buses, the trip coordinator will receive a trip confirmation number that is needed to complete the required Trip Reservation Form (TRF).

A TRF must be submitted to the Transportation Office 30 days prior to departure. If the form is not received 30 days prior to the departure date, trips will automatically be cancelled.

The TRF (itinerary) must be completed for each trip and include the specific details of the trip. TRFs can be submitted online.

A trip confirmation letter will be e-mailed to the trip coordinator. Please check the trip confirmation letter carefully and notify the Transportation Office at 281-893-3726 immediately if corrections are needed.

Call the Transporation Office at 281-893-3726 to confirm the maximum number of passengers, three to five days prior to the scheduled trip date.